Home TORC: The OneRoleConcept TORC and IdM SAP HCM Security SAP HCM Solutions About KNUZEN Contact Information
KNUZEN   SAP HCM SECURITY
To Upload Contracts The guideline for uploading documents and certificates.
To upload contracts, certificates and additional documents on your employees. Business case In many HR processes you will have a need for storing documents on your employees. You can for example store the employee contract with the employee when he or she has been hired. This functionality is a standard functionality within SAP and therefore you can as HR partner or consultant upload documents such as contracts, certificates, graduations, and similar employee related documentation directly on the employee master record in SAP. You will as HR partner have the relevant information on your employees available and easy to access for all HR partners no matter the location. The only restriction is whether or not the HR partner has access to the employee from a security point of view. Solution The functionality is transaction code OAOH: Archive link store and assign. In the SAP HCM system you can set up different subtypes reflecting different kind of documentation. From a security point of view you can use the different documentation subtypes for setting up authorizations so you can restrict access to certain types of documents. Example Jose Carlos has been hired in Spain and the contract is created manual in word and the local HR assistant would like to upload and store this contract in the system. You can now as the local HR assistant assign the contract to the employee with the archived link store and assign functionality. Start up a new SAP session and type in the transaction code OAOH in the command field. You will be presented for a screen with some selection fields. Select the document type HRICONTRAC, which is the type for work contracts. In the field business objects you must select the entity PREL. PREL is a SAP business object and means employee.  You can now create an assignment to the employee by pressing the create button.  Select the employee number and the infotype you which to store the information on, such as IT0016 contract elements and press enter. Where do we customise the document type to the infotype ? Press open to assign the document to the employee. The system will return with this message when the upload has been successful. You can now return to e.g. transaction PA30 maintain personnel data and find the assigned document on the employee master record. Press Extras in the menu and select the line “display all facsimiles”  And then you can open the contract and print it or send it or …. Piece of cake.  Enjoy
1: home
2: knuzen_curriculum_vitae
3: The SAP HCM Authorization concept: The OneRoleConcept
4: RCAT: The RootCauseAnalysisTools related to the OneRoleConcept
5: contact.htm
6: SAP_HCM_OVERVIEW
7: Business Control with OneRoleConcept
8: The Details of the OneRoleConcept
9: SAP_HCM_SECURITY_AND_PERFORMANCE
10: The OneRoleConcept Business benefits
11: SAP HCM transit position in Om as DMZ for transfer activity
12: SAP HR structural authorization for multiple parts of the organisation.
13: LSO and PD Catalogue control
14: Knuzen Substitute/ Deputy solution for line managers
15: Enterprice, personnel and organisational structures in SAP HCM
16: sap_enterprise_structures_revisited
17: Clean up SAP Organisational Management
18: Consistency check of SAP OM and PD tables
19: SAP HCM combined with personnel development functionality
20: Optimize the System Performance with indexing structural authorizations: RHBAUS00
21: Identity management with the use of SAP HCM attributes
22: organizational_key_vdsk1
23: master_derived_composite_sap_roles.htm
24: Standard tools for identifying SAP HCM authorization issues
25: Enhance the layout of PPOME and PPOSE the organisational structure
26: Enhance the existing PD model and use it for personnel development
27: To be structural restricted or not to be... thats the question
28: Automate your SAP solution and avoid errors and business break downs
29: SAP HCM Authorizations and performance
30: design_support_organisations_1.htm
31: design_support_organisation_2.htm
32: design_support_organisation_3.htm
33: Upload Documents on your employees
34: Upload Documents on your employees
35: Upload Documents on your employees
36: The role assignment can be used for compliance check and license control.
37: Upload Documents on your employees
38: Upload Documents on your employees
39: Upload Documents on your employees
40: Upload Documents on your employees
41: Data Model for E-ercruiting and Tips & Tricks
42: Upload Documents on your employees
43: Upload Documents on your employees